It Starts with an Honest Look at the Numbers.

Step 1:This Conversation is Key!

  • Who's Contributing?

    Discuss openly: Will it be just the two of you? Are parents or other family members offering to help?

    Pro-Tip: If family is contributing, have a clear, kind conversation early to understand if their contribution comes with expectations and what the specific amount is.

  • What's the Grand Total?

    Add up all confirmed contributions and what you plan to save/spend. This is your Total Wedding Budget.

    Be realistic:

    If your dream wedding costs more than your current total, consider a longer engagement to save or revisit your priorities (which we'll discuss!).

  • The Bottom Line:

    You MUST have this total figure finalized before you start signing contracts or making deposits.

Step 2: The People Conversation – Building Your Guest List

Simultaneously, start thinking about who you want to share this day with. Your guest count is the single biggest factor influencing your budget.

  • The Dream List:

    Start big! Both of you should write down everyone you would ideally invite if money and space were no object.

  • The Reality Check: A, B (and maybe C) Lists:

    This is crucial. Go through your dream list together and categorize:

    A-List: Your absolute must-haves. These are the non-negotiables – immediate family, best friends, wedding party.

    B-List: People you really want there, but it wouldn't be world-ending if they couldn't come.

    C-List (Optional): People you'd invite if the budget/venue allows after the A and B lists are covered.

  • Navigating Family Input:

    If parents are contributing, they may have a list. Discuss this openly. Understand their wishes but align them with your vision and your budget. Set clear boundaries early.

  • Tackling Tricky Questions:

    Decide on your policies together and stick to them: Will you allow "plus ones"? Will children be invited? Will you invite work colleagues?

Step 3: The Balancing Act – Making Budget & Guests Align

Now, see how your desired guest count (likely your A-list + some/all of your B-list) stacks up against your budget.

  • Understand "Per-Head" Costs:

    Catering and bar costs are usually charged per person. This is where a large guest list quickly inflates the budget.

  • Making Tough Choices:

    If your desired list is too big for your budget, you have choices:

    Trim the guest list (start with the C-list, then move to B).

    Re-evaluate your budget (can you save more?).

    Adjust your wedding style (e.g., brunch instead of dinner, beer/wine instead of full open bar, off-season date).

  • Venue Impact:

    Remember, your guest count also dictates your venue size options.

Step 4: Allocating Your Funds – Where Does the Money Go?

Once you have a target guest count and budget, you can start assigning funds. Remember, the percentages below are guides, not rigid rules! Your priorities will shape your spending.

  • (Here, you'll write a few paragraphs discussing the major categories and their typical impact. You can mention the average percentages but don't list all the sub-items)

  • The Big Chunks:

    Typically, your Venue & Catering (including alcohol) will consume the largest portion, often around 40-50% combined.

  • Capturing Memories:

    Photography & Videography are significant investments, often around 10-15%.

  • Setting the Scene:

    Flowers & Décor, Planner/Coordinator, and Music/Entertainment also represent important allocations.

  • Personal Touches:

    Don't forget Attire, Rings, Stationery, Hair/Makeup, Gifts, and Favors.

  • Your Priorities Rule!

    This is where you insert your excellent points: You can absolutely customize this! If you're a foodie, splurge on catering. Love music? Get a great band. Not fussed about video? Skip it! DIY flowers? Go for it! This is your wedding; spend money on what matters most to YOU.

“By setting a clear budget and thoughtfully building your guest list early on, you create a solid foundation for your entire wedding plan. Use these tools and guidelines not as restrictions, but as a framework for making intentional choices. This approach empowers you to create a beautiful, personal, and financially comfortable celebration that you'll cherish for years to come.” - Cynthia